Academic Compliance Review and Approval Process Matrix - OLD

Academic Compliance Review and Approval Process Matrix - OLD

Academic Compliance Review and Approval Process Matrix

Updated Spring 2023

Note: This matrix is not intended to represent official SCHEV or SACSCOC policy.

The below matrix highlights approvals required to establish, change, or close a degree or certificate program or the structures that support their delivery. For greater detail on the required reviews and approvals associated with these actions, including definitions and applicable University policies, please access the appropriate approval guide by type of action.  For actions not listed below, please review the action guide for Organizational Changes and All Other Actions.

Approvals Guides by Action Type

Academic Compliance Reviews & Approvals Process Matrix
Type of Action 1 Internal School Approvals Faculty Senate Provost President Board of Visitors SCHEV SACSCOC6
New Programs & Initiatives Faculty2 Dean3 ACC Executive Council Full Faculty Senate
New Degree Program YES YES YES YES YES YES YES YES YES YES IF SC
New Dual Academic Award Program (external partner) YES YES NO NO NO YES NO FYI ONLY NO YES
New Joint Degree Program (external partner) YES YES YES YES YES YES YES YES YES YES
New Combined Degree Pathway (internal) YES YES NO NO NO YES NO NO NO NO
New Certificate Program4 YES YES YES NO YES YES NO NO YES YES IF SC
New Interdisciplinary Major (A&S) YES YES YES YES YES YES NO NO NO NO
New Minor YES YES YES NO YES YES NO NO NO NO
New Concentration or Track5 YES YES YES NO YES YES NO NO NO5 NO
New Off-Campus Site YES YES NO NO NO YES NO NO YES YES
New Academic Department YES YES NO NO NO YES YES NO YES NO
New Center or Institute (non-degree) NO YES NO NO NO YES NO NO NO NO
New Transfer Articulation Agreement NO YES NO NO NO NO YES FYI ONLY NO YES IF SC
New Branch Campus of UVA – – YES YES YES YES YES YES YES YES
Academic Compliance Reviews & Approvals Process Matrix
Type of Action 1 Internal School Approvals Faculty Senate Provost President Board of Visitors SCHEV SACSCOC6
Changes & Closures Faculty2 Dean3 ACC Executive Council Full Faculty Senate
Change CIP Code (Degree/Certificate) NO YES NO NO NO YES NO  NO YES NO
Change Program Length (Degree/Certificate) YES YES MAYBE NO NO YES NO NO MAYBE YES IF SC
Change Delivery Format (e.g. add/remove online) YES YES MAYBE NO NO YES NO NO MAYBE YES IF SC
Change Program Name Degree Program YES YES YES YES YES YES NO NO YES NO
Certificate Programs YES YES YES NO YES YES NO NO YES NO
Concentration, Minor or Track YES YES YES NO YES YES NO NO NO NO
Merge Existing Degree Programs YES YES YES NO YES YES YES YES YES NO
Change Dept. Name Academic Department YES YES NO NO NO YES YES NO YES NO
Center or Institute YES YES NO NO NO YES NO NO MAYBE NO
Deliver Additional Program at Existing Off-Campus Site NO YES NO NO NO YES NO NO NO YES
Change Degree Program Licensure Option(s) YES YES NO NO NO YES NO NO YES NO
Closures Degree Program YES YES YES  YES YES YES YES YES YES YES
Certificate Program YES YES  YES NO YES YES NO NO YES YES
Concentration, Minor or Track YES YES YES NO YES YES NO NO NO NO
Center or Institute NO YES NO NO NO FYI ONLY NO NO NO NO
Off-Campus Site NO YES NO NO NO YES NO NO YES YES
Academic Department NO YES NO NO NO YES YES NO YES NO

1Depending on the nature of the action, additional approval from the U.S. Department of Education, U.S. Department of Veterans Affairs, U.S. Department of Homeland Security, and/or others may be required. Programs should consult with the Office of the Executive Vice President and Provost for additional guidance. 

2Faculty approval is subject to governance policies/procedures of sponsoring school and BOV Policy 006 – Faculty Role in University Governance. Examples include dept. faculty, curriculum committees, school-wide faculty bodies, etc. 

3If a proposed action may involve/impact faculty, students, courses and/or academic programs in (an)other UVA school(s), the sponsoring dean should notify and consult with the corresponding dean(s). 

4 Education Specialist (Ed.S.) and other post-master’s certificate programs are considered new degree programs. 

5 New concentrations and tracks within licensure-qualifying degree programs require SCHEV approval.

6SC = substantive change, which is a “significant modification or expansion of the nature and scope of an accredited institution,” and requires SACSCOC notification and/or approval.