Academic Compliance Review and Approval Process Matrix
Academic Compliance Review and Approval Process Matrix
Updated Spring 2023
Note: This matrix is not intended to represent official SCHEV or SACSCOC policy.
The below matrix highlights approvals required to establish, change, or close a degree or certificate program or the structures that support their delivery. For greater detail on the required reviews and approvals associated with these actions, including definitions and applicable University policies, please access the appropriate approval guide by type of action. For actions not listed below, please review the action guide for Organizational Changes and All Other Actions.
Approvals Guides by Action Type
Type of Action 1 | Internal School Approvals | Faculty Senate | Provost | President | Board of Visitors | SCHEV | SACSCOC6 | |||
---|---|---|---|---|---|---|---|---|---|---|
New Programs & Initiatives | Faculty2 | Dean3 | ACC | Executive Council | Full Faculty Senate | |||||
New Degree Program | YES | YES | YES | YES | YES | YES | YES | YES | YES | YES IF SC |
New Dual Academic Award Program (external partner) | YES | YES | NO | NO | NO | YES | NO | FYI ONLY | NO | YES |
New Joint Degree Program (external partner) | YES | YES | YES | YES | YES | YES | YES | YES | YES | YES |
New Combined Degree Pathway (internal) | YES | YES | NO | NO | NO | YES | NO | NO | NO | NO |
New Certificate Program4 | YES | YES | YES | NO | YES | YES | NO | NO | YES | YES IF SC |
New Interdisciplinary Major (A&S) | YES | YES | YES | YES | YES | YES | NO | NO | NO | NO |
New Minor | YES | YES | YES | NO | YES | YES | NO | NO | NO | NO |
New Concentration or Track5 | YES | YES | YES | NO | YES | YES | NO | NO | NO5 | NO |
New Off-Campus Site | YES | YES | NO | NO | NO | YES | NO | NO | YES | YES |
New Academic Department | YES | YES | NO | NO | NO | YES | YES | NO | YES | NO |
New Center or Institute (non-degree) | NO | YES | NO | NO | NO | YES | NO | NO | NO | NO |
New Transfer Articulation Agreement | NO | YES | NO | NO | NO | NO | YES | FYI ONLY | NO | YES IF SC |
New Branch Campus of UVA | – | – | YES | YES | YES | YES | YES | YES | YES | YES |
Type of Action 1 | Internal School Approvals | Faculty Senate | Provost | President | Board of Visitors | SCHEV | SACSCOC6 | ||||
---|---|---|---|---|---|---|---|---|---|---|---|
Changes & Closures | Faculty2 | Dean3 | ACC | Executive Council | Full Faculty Senate | ||||||
Change CIP Code (Degree/Certificate) | NO | YES | NO | NO | NO | YES | NO | NO | YES | NO | |
Change Program Length (Degree/Certificate) | YES | YES | MAYBE | NO | NO | YES | NO | NO | MAYBE | YES IF SC | |
Change Delivery Format (e.g. add/remove online) | YES | YES | MAYBE | NO | NO | YES | NO | NO | MAYBE | YES IF SC | |
Change Program Name | Degree Program | YES | YES | YES | YES | YES | YES | NO | NO | YES | NO |
Certificate Programs | YES | YES | YES | NO | YES | YES | NO | NO | YES | NO | |
Concentration, Minor or Track | YES | YES | YES | NO | YES | YES | NO | NO | NO | NO | |
Merge Existing Degree Programs | YES | YES | YES | NO | YES | YES | YES | YES | YES | NO | |
Change Dept. Name | Academic Department | YES | YES | NO | NO | NO | YES | YES | NO | YES | NO |
Center or Institute | YES | YES | NO | NO | NO | YES | NO | NO | MAYBE | NO | |
Deliver Additional Program at Existing Off-Campus Site | NO | YES | NO | NO | NO | YES | NO | NO | NO | YES | |
Change Degree Program Licensure Option(s) | YES | YES | NO | NO | NO | YES | NO | NO | YES | NO | |
Closures | Degree Program | YES | YES | YES | YES | YES | YES | YES | YES | YES | YES |
Certificate Program | YES | YES | YES | NO | YES | YES | NO | NO | YES | YES | |
Concentration, Minor or Track | YES | YES | YES | NO | YES | YES | NO | NO | NO | NO | |
Center or Institute | NO | YES | NO | NO | NO | FYI ONLY | NO | NO | NO | NO | |
Off-Campus Site | NO | YES | NO | NO | NO | YES | NO | NO | YES | YES | |
Academic Department | NO | YES | NO | NO | NO | YES | YES | NO | YES | NO |
1Depending on the nature of the action, additional approval from the U.S. Department of Education, U.S. Department of Veterans Affairs, U.S. Department of Homeland Security, and/or others may be required. Programs should consult with the Office of the Executive Vice President and Provost for additional guidance.
2Faculty approval is subject to governance policies/procedures of sponsoring school and BOV Policy 006 – Faculty Role in University Governance. Examples include dept. faculty, curriculum committees, school-wide faculty bodies, etc.
3If a proposed action may involve/impact faculty, students, courses and/or academic programs in (an)other UVA school(s), the sponsoring dean should notify and consult with the corresponding dean(s).
4 Education Specialist (Ed.S.) and other post-master’s certificate programs are considered new degree programs.
5 New concentrations and tracks within licensure-qualifying degree programs require SCHEV approval.
6SC = substantive change, which is a “significant modification or expansion of the nature and scope of an accredited institution,” and requires SACSCOC notification and/or approval.