Close Off-Campus Site

An off-campus site refers to a location that is geographically separate from the University of Virginia's (UVA) main campus in Charlottesville, VA where instruction related to a credit-bearing degree program or certificate either in part or in whole takes place. State Council of Higher Education for Virginia (SCHEV) and Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) approval is required in advance for closures of off-campus sites where at least 50% of an educational program is offered at the site.

Guidance for Completing the “Close Off-Campus Site” Initiation Form

Please review the following guidance, which itemizes the questions you will be asked to answer when initiating a request to close an off-campus site.

PLEASE NOTE: You will not be able to “save” and “return” to the form before you submit a request. As such, we suggest you use the following guidance to have the information needed to complete the request in hand before you start the process. If you need an accessible application please contact Felicia Wilson in IRA.

Go to Close Off-Campus Site form

PHYSICAL ADDRESS OF OFF-CAMPUS SITE TO CLOSE:
Enter the physical address of the site and specify floors and/or suites as appropriate. For example, 1100 Wilson Blvd. 30 and 31^st Floors, Arlington, VA 22209

SPONSORING SCHOOL:
From the dropdown menu provided, select the school(s) initiating the request. This should be the school(s) coordinating the lease agreements for the off-campus site.

PROPOSAL CONTACT FULL NAME:
Indicate the name of the primary contact at the sponsoring school with whom IRA staff will work to manage the steps required to approve the off-campus site. If there are additional contacts closely involved in this proposal who you would like IRA staff to include on related correspondence, please provide their names and email addresses in the Description of New Degree attachment (see below).

PROPOSAL CONTACT EMAIL:
Enter the official UVA email address of the proposal contact (primary computing ID address, no alias or non-UVA email addresses, please).

DATE OF SUBMISSION:
Select the date you are submitting this initiation request.

REQUESTED EFFECTIVE DATE OF PROPOSED SITE CLOSURE:
Please enter the proposed closure date for the off-campus site.

DESCRIPTION OF OFF-CAMPUS SITE CLOSURE:
Upload a brief (e.g., no more than one page) Word document or PDF describing why the off-campus site is being closed. Specify what credit-bearing programs are being delivered at the site and the number of students enrolled in the program(s) who will be affected by the proposed site-closure. Indicate if another UVA school is offering an academic program at the site. Note: if there are additional contacts beyond the primary contact who will be engaged in this proposal, please provide their names, and contact information at the end of this document.

DATE OF DEAN APPROVAL:
Indicate the actual or anticipated date the proposed off-campus site closure was or will be reviewed and approved by the dean of the proposing school.

Go to Close Off-Campus Site form

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