WHAT IS AN OFF-CAMPUS SITE?
An off-campus site refers to a location that is geographically separate from the University of Virginia's (UVA) main campus in Charlottesville, VA where instruction related to a university credential - either in part or in whole - takes place.
Establishing a new UVA off-campus site requires State Council of Higher Education for Virginia (SCHEV) approval, and depending on the percent of a degree program delivered will require Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) review. Specifically:
- If 25-49% of a degree program will be delivered at an off-campus site, UVA must notify SACSCOC in advance of instruction taking place.
- If 50% of more of a degree program will be delivered at an off-campus site,UVA must obtain SACSCOC approval before instruction at the site may occur.
In addition to SCHEV and SACSCOC reviews, other external policies govern institutional activity at off-campus site, including those related to Veteran’s Benefits, Immigration, and Distance Learning requirements.
Offering an existing degree or certificate program at an unapproved site requires the following actions.
- Submit an Academic Compliance Checklist to Cheryl Carroll.
- IRA determines if SACSCOC notice is required and consults with the Vice Provost for Academic Affairs (VPAA) to confirm alignment with institutional academic planning.
- If SACSCOC action is warranted, the SACSCOC Liaison works with the school to manage appropriate requirements.
- IRA notifies University Registrar (UREG) and International Studies Office (ISO) determines whether additional approvals from the Department of Education, Veteran’s Affairs, Homeland Security, etc are required.
- Upon confirmation to proceed, IRA staff will work with the school to complete and submit the required SCHEV proposal.
- Upon formal acknowledgement by SCHEV, IRA staff notifies relevant institutional stakeholders, including ISO and the University Registrar.
- If a SACSCOC action is required, the SACSCOC liaison will notify institutional stakeholders of the review outcome.
Historical offerings of educational programs at an off-campus site do not automatically confer status as an approved site. The SACSCOC Liaison will collaborate with the Provost Office to determine whether an off-campus site is an approved or unapproved site. Schools should communicate on a timely basis with the SACSCOC Liaison about any off-campus site activity to ensure compliance with relevant internal and external policies.
- Required documents must be formally submitted to SCHEV at least 60 days prior to the desired initiation of instruction at the off-campus site. To ensure a proposal is evaluated in time for a proposed initiation, schools should complete required materials four months before intended start date.
- For off-campus sites that require SACSCOC approval, the prospectus must be submitted six months in advanced of initiation (e.g., January 1 for July 1).