New Off-Campus Site

An off-campus site refers to a location that is geographically separate from the University of Virginia's (UVA) main campus in Charlottesville, VA where instruction related to a credit-bearing degree or certificate program either in part or in whole takes place. Establishing a new UVA off-campus site requires State Council of Higher Education for Virginia (SCHEV) approval, and depending on the percent of a degree program delivered will require Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) review. Specifically:

If 25-49% of a degree program will be delivered at an off-campus site, UVA must notify SACSCOC in advance of instruction taking place.
If 50% of more of a degree program will be delivered at an off-campus site, UVA must obtain SACSCOC approval before instruction at the site may occur.

In addition to SCHEV and SACSCOC reviews, other external policies govern institutional activity at off-campus site, including those related to Veteran’s Benefits, Immigration, and Distance Learning requirements.

Historical offerings of educational programs at an off-campus site (e.g., a previously approved certificate program at an employer’s request) do not automatically confer status as an approved site. The SACSCOC Liaison will collaborate with the Provost Office to determine whether an off-campus site is an approved or unapproved site. Schools should communicate on a timely basis with the SACSCOC Liaison about any off-campus site activity to ensure compliance with relevant internal and external policies.

Please contact Institutional Research and Analytics for any questions.

Guidance for Completing the ‘New Off-Campus Site” Initiation Form

Please review the following guidance, which itemizes the questions you will be asked to answer when initiating a request for a new off-campus site.

PLEASE NOTE: You will not be able to “save” and “return” to the form before you submit a request. As such, we suggest you use the following guidance to have the information needed to complete the request in hand before you the you start the process. If you need an accessible application please contact Felicia Wilson in IRA.

Go to New Off-Campus Site form

PHYSICAL ADDRESS OF NEW OFF-CAMPUS SITE:
Enter the physical address of the proposed new site and specify floors and/or suites as appropriate. For example, 1100 Wilson Blvd. 30 and 31^st Floors, Arlington, VA 22209

SPONSORING SCHOOL:
From the dropdown menu provided, select the school(s) initiating the request. This should be the school(s) coordinating the lease agreements for the proposed new off-campus site.

PROPOSAL CONTACT FULL NAME:
Indicate the name of the primary contact at the sponsoring school with whom IRA staff will work to manage the steps required to approve the proposed new off-campus site. If there are additional contacts closely involved in this proposal who you would like IRA staff to include on related correspondence, please provide their names and email addresses in the Description of New Degree attachment (see below).

PROPOSAL CONTACT EMAIL:
Enter the official UVA email address of the proposal contact (primary computing ID address, no alias or non-UVA email addresses, please).

DATE OF SUBMISSION:
Select the date you are submitting this initiation request.

REQUESTED INITIATION DATE OF SPACE:
Enter the specific date in which the school aims to initiate instruction in the site. NOTE: SACSCOC must approve an off-campus site six months in advance of students’ ability to obtain 50% or more of credits toward a degree program. Prior to the 50% threshold, the University is required to notify SACSCOC when students may obtain 25-49% of credits toward a program. SCHEV also must approve an off-campus site prior to initiation. Please use the description section below to amplify the programs to be delivered at the site and when instructional thresholds would be met.

REQUESTED EFFECTIVE TERM:
Enter the term in which the school wants the proposed action to be effective.

DESCRIPTION OF NEW OFF-CAMPUS SITE:
Upload a brief (one page) Word document or PDF describing the proposed use for the off-campus site and the academic programs you intend to offer at the location. Specify if you are collaborating with another UVA school in planned use of the space. Specify the projected number of students at the site based on planned academic program offerings. Clarify the relationship between requesting initiation date for use of the space with when instructional thresholds (25-40% of credits toward program; 50% or more credits toward program) will be met. Specify the projected life of the program (i.e., terms of lease). Note: if there are additional contacts beyond the primary contact who will be engaged in this proposal, please provide their names and contact information at the end of this document.

DATE OF DEAN APPROVAL:
Indicate the actual or anticipated date the proposed new off-campus site was or will be reviewed and approved by the dean of the proposing school.

Go to New Off-Campus Site form

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