Request UBI Access

UBI System Access Requests are done through Workday. All new requests should be made using the System Access Requests application on your Home Page in Workday.

Determine which role or role(s) you should request from the UBI Roles/Responsibilities information below.
UBI System Access Requests are done through Workday. All new requests should be made using the System Access Requests application on your Home Page in Workday.
Once you have opened the application, select UBI Access Requests. More detailed instructions on completing an Access Request are available in the University Business Intelligence section of How to Request Access to UVA Systems.
If you have not already done so, complete the online training for UBI in Workday.
1. If you are a new Finance user, you must take Intro to Qlik Sense.
2. If you are a new Student user you may take Intro to Qlik Sense or Intro to UBI – SIS, which is oriented to Student data. You need not take both, even if you are requesting access to both Finance and Student data; however, you may find it helpful. See the Training page for more information. Additional classes and workshops may be offered on the Training page, but do not meet this requirement.

For more information on how access to UBI is managed, review the UBI Access Management Procedure.

UBI Roles/Responsibilities

The following are the roles that may currently be requested for UBI.

UBI Roles
Subject Area	Role	Description
Admission		Admission data is subdivided into a number of different roles which correspond to the different Application Centers in SIS. These mostly (but not always) correspond to Graduate Schools. You will need to select the role or roles containing the data you need for your job
	EDW_P_Admissions: Data Science
	EDW_P_Admissions: Grad Batten Leadership & Public Policy
	EDW_P_Admissions: Grad Darden School of Business
	EDW_P_Admissions: Grad McIntire Darden	This application is for a joint Darden/McIntire program and requires approval by both schools
	EDW_P_Admissions: Grad McIntire School of Commerce
	EDW_P_Admissions: Grad School of Engineering & Applied Science
	EDW_P_Admissions: Grad School of Architecture
	EDW_P_Admissions: Grad School of Arts & Sciences
	EDW_P_Admissions: Grad School of Education
	EDW_P_Admissions: Grad School of Medicine	This contains applicants to the Biomedical Sciences programs in the School of Medicine, not the Medical Doctor program.
	EDW_P_Admissions: Grad School of Nursing
	EDW_P_Admissions: Post Bac Pre Med	The Post-Baccalaureate Pre-Med Program
	EDW_P_Admissions: School of Law - J.D.
	EDW_P_Admissions: School of Law - Grad Studies
	EDW_P_Admissions: School of Medicine	This contains applicants to the Medical Doctor program.
	EDW_P_Admissions: SCPS
	EDW_P_Admissions: Summer Language Institute
	EDW_P_Admissions: Undergraduate School of Continuing Prof Studies	This includes applicants to the BIS program
	EDW_P_Admissions: Undergraduate Admission	This includes applicants to the traditional undergraduate programs in all schools except SCPS. Access is rarely granted.
	EDW_P_Admissions: UVA Advance	This contains applicants to UVA Advance, the Summer College Experience for Talented High School Students.
Finance	Finance EDW_P_Finance	This role gives access to all Financial System data available in UBI. This includes legacy data from the Integrated System, and beginning in July 2022, data from Workday Financials.
Financial Aid	EDW_P_FAID_Department	This role gives access to SAFM data and is used by individuals who do financial aid awarding at the Department or School level (except for Law, Darden and Medicine). Individuals in the School of Law, School of Medicine or Darden School of Business should request EDW_P_FAID_Prof_School instead (listed below). In your System Access Request please indicate what your job responsibilities are that require this UBI role, and be as specific as possible.
	EDW_P_FAID_Prof_School	This role is only available to employees in Student Financial Services and the financial aid offices in the School of Law, School of Medicine and Darden School of Business. In your System Access Request please indicate what your job responsibilities are that require this UBI role, and be as specific as possible.
Student Finance	EDW_P_Student_Finance	This role gives access to data from the Student Financials module in SIS and is available to employees with responsibilities in SAFM, financial aid awarding and/or reconciliation or who provide technical support for these purposes. In your System Access Request please indicate what your job responsibilities are that require this UBI role, and be as specific as possible.
Student Records	EDW_P_SR_Full_Student	This role gives access to all the available Student Records data in SIS. The data is personally-identifiable and contains sensitive items such as grades and GPAs. The University Registrar will grant access only if an adequate need is described in the System Access Request.
	EDW_P_SR_Ltd_Student	This role gives access to a subset of the data available in EDW_P_SR_Full_Student. It contains personally-identifiable data and information about the programs students are enrolled in, but does not contain grades, GPAs, or class enrollments. It is typically used by university offices and auxiliaries that need to know the enrollment status of a student, but not all the detailed information available in EDW_P_SR_Full_Student. However as it does contain identifiable student information, the University Registrar will grant access only if an adequate need is described in the System Access Request.
	EDW_P_SR_Non_Student	The role gives access to a subset of the data available in the above two roles. It contains course, class and instructor information, but no student identifiable data.